MobiCycle | Policies

OVERVIEW

At MobiCycle, we are committed to maintaining the highest standards of professionalism, transparency, and integrity in all aspects of our operations. Our comprehensive suite of policies ensures consistency, accountability, and alignment with both internal values and external regulations. These policies are designed to guide our practices across various areas of governance, operations, employee relations, finance, compliance, technology, and social responsibility.

Below is an overview of the policies that form the foundation of our organisational framework. Each policy area addresses specific aspects of our business, creating a structured environment that supports efficient operations, ethical conduct, and continuous improvement.

Governance Policies

Corporate Governance Policy

Ethics Policy

Conflict of Interest Policy

Operational Policies

Quality Control Policy

Procurement Policy

Inventory Management Policy

Human Resources (HR) Policies

Equal Employment Opportunity Policy

Code of Conduct

Compensation and Benefits Policy

Financial Policies

Financial Reporting Policy

Expense Reimbursement Policy

Investment Policy

IT Security Policies

Acceptable Use Policy

Data Security Policy

Disaster Recovery Policy

Compliance and Legal Policies

Data Protection and Privacy Policy

Anti-Corruption and Bribery Policy

Health and Safety Policy

Customer and Client Policies

Customer Service Policy

Return and Refund Policy

Environmental and Social Responsibility Policies

Environmental Policy

Corporate Social Responsibility (CSR) Policy

Sustainability Policy

Risk Management Policies

Enterprise Risk Management (ERM) Policy

Crisis Management Policy

Insurance Policy

Communication Policies

Internal Communication Policy

Social Media Policy

Public Relations Policy

Training and Development Policies

Professional Development Policy

Compliance Training Policy

Mentorship Policy

Consulting Engagements

IP Policy Copyright Policy Data Policy Talk to Us

Property (IP) Ownership

Hiring companies often need exclusive rights to the software, code, or technology developed in a consultancy engagement to fully control and benefit from it. Without clear IP ownership, the hiring company may face limitations in using, modifying, or scaling the technology, while the consultancy could retain rights to reuse or repurpose the work for other clients. To avoid these issues, explicit IP assignment terms should be included in the contract:

Foreground IP: Refers to all intellectual property developed uniquely and specifically for the hiring company during the project. This IP is developed exclusively for the project and is fully transferred to the hiring company.
Background IP: Encompasses any pre-existing IP that the consultancy brings into the project. The consultancy retains ownership of Background IP, though it may grant the hiring company a license to use it within the project's context.
Reusable code: Consists of standard components, templates, or code snippets that the consultancy can reuse across multiple projects. While the hiring company can use these components as part of the final deliverable, they cannot separately reuse, resell, or distribute them without further permission, ensuring the consultancy's rights to use these assets in other projects.

Copyright law protects the specific expression of ideas in code, documentation, and other creative works produced during a consultancy engagement, granting the author exclusive rights over the creation, reproduction, distribution, and modification of these works. In a consulting arrangement, unless explicitly assigned, copyright remains with the creator (consultancy), which may restrict the hiring company's control over future uses of the software or documentation.

To prevent such limitations, contracts should clearly assign copyright ownership to the hiring company for all unique and project-specific code, documentation, and materials. A clear copyright assignment guarantees the hiring company full rights to use, modify, and extend the software or materials without restrictions, while specifying any elements the consultancy may retain (e.g., pre-existing libraries or frameworks). This arrangement protects both parties' interests, allowing the hiring company exclusive use of proprietary work while enabling the consultancy to maintain ownership over reusable tools or components.

Security and Confidentiality

A tech consultancy may access sensitive data, systems, or configurations during the project. Protecting this data and ensuring its confidentiality is essential, particularly when handling customer information, proprietary algorithms, or financial data. This requires clear data protection and confidentiality clauses, which mandate the consultancy to implement strong data security measures, such as encryption and restricted access, to prevent data breaches. Non-disclosure agreements (NDAs) and requirements for secure data handling practices should be in place to protect sensitive information both during and after the consultancy engagement.

Special Concerns

In a world where knowledge is power, our platform serves as a catalyst for collaboration among consultants, operations teams, electronics vendors, and waste management firms. Our goal is simple yet ambitious: to identify and accurately measure greenhouse gas (GHG) emissions throughout your supply chain. The journey begins with transforming initial data into a preliminary emissions inventory. From there, our state-of-the-art technological solutions come into play, enhancing and refining the data. At the heart of this process are our machine learning experts, who deploy sophisticated algorithms to ensure the utmost accuracy and relevance of the data, providing you with insights you can trust.

Our commitment to accuracy goes beyond technology; it's grounded in a responsibility to uphold ethical standards and promote sustainability across every aspect of our work. By integrating these core values into our approach, we ensure that the data we provide not only meets high technical standards but also reflects our dedication to responsible, people-centered practices. These guiding principles shape our commitment to human rights and sustainability, establishing a foundation for the products and services we deliver.

Our Human Rights Policy is a testament to our unwavering commitment to upholding and respecting fundamental human rights. We are deeply invested in ensuring fair treatment, non-discrimination, and adherence to ethical business practices. By aligning with international human rights standards, we not only safeguard our reputation but also meticulously manage compliance risks, ensuring that our operations reflect our values.

Our approach to sustainability is grounded in the practical application of the GHG Protocol's categories 5 and 12, focusing on "Waste Generated in Operations" and the "End-of-Life Treatment of Sold Products." Traditionally, financial statements have overlooked discarded assets, leading to a significant gap in emissions reporting. MobiBins, our innovative solution, bridges this gap. These bins serve as collection points for discarded electronics, seamlessly integrating them back into financial records. Through this integration, we not only promote environmental responsibility but also enhance the accuracy and completeness of emissions reporting.

MobiCycle is at the crossroads of Consulting, Technology, Gaming, and Marketing. When you hire our consultants, we ensure the collection of necessary data and provide a clear outline of your processes. In the technology sphere, we provide AI-enabled supply chain management solutions along with an extensive suite of digital tools and hardware designed for efficient eWaste management. Our marketing efforts celebrate your achievements and shine a light on your organization's dedication to responsible mining methods, cleaner manufacturing processes, and appropriate disposal and recycling techniques.

In terms of games, we offer engaging experiences that depict the real-world consequences of ignoring best environmental practices, providing a powerful educational tool. The addition of educational games to MobiCycle's portfolio underscores our commitment to raising awareness and inspiring action.

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At MobiCycle, we empower organizations to harness the power of technology, data science, and collaborative endeavors to shape a sustainable future. Our vision is of an electronics industry that operates in symbiosis with the environment, significantly reducing its ecological footprint and safeguarding biodiversity for the generations to come.

If our vision resonates with you, we're ready to offer our support. We can help foster transparent dialogues with your suppliers, facilitating the acquisition of vital data, even when the discussions may prove difficult. The key to our collective longevity on this planet lies in incorporating the collection and reporting of accurate emissions data into daily operations across the entire supply chain.

Scope 3 Biodiversity Pollution